FTA Title VI Plan

     range: 0 -54% μ 18,078 2,508 705 165 84 5,965 126 65 137 120 3,429 15 0 16 8 57,732 4,289 1,297 1,091 414 28,122 1,633 658 198 36 12,004 1,796 604 478 355 7,323 162 26 64 4 29,560 2,051 610 194 64 12,229 385 58 49 15 11,408 279 98 112 47 9,291 112 53 27 9 15,688 770 178 465 265 39,155 1,879 565 882 256 18,753 482 143 62 45 7,465 86 0 11 0 101,664 26,534 9,948 342 137 21,033 653 53 93 16 16,177 392 73 111 33 9,144 291 153 0 0 424,220 44,443 15,287 4,497 1,908 10.48% 3.60% 1.06% 0.45% 18,116 233 170 119 36 2,803 5,866 28 28 0 0 902 3,379 0 0 26 0 578 57,567 484 277 1,234 125 9,590 28,203 64 0 447 48 5,075 11,959 89 13 150 26 1,924 7,383 4 0 176 28 1,553 29,230 237 95 818 256 4,717 12,412 16 16 104 0 2,150 11,264 8 0 106 0 1,917 9,380 16 0 110 16 1,864 15,889 78 0 136 13 2,236 39,728 112 29 868 245 8,471 18,682 29 3 226 54 5,542 7,360 0 0 25 0 1,266 101,631 2,031 964 1,607 645 14,077 20,999 0 0 588 85 3,893 15,974 58 58 197 60 2,759 9,114 53 0 111 20 1,957 424,136 3,540 1,653 7,048 1,657 73,220 4.83% 2.26% 9.63% 2.26% 17.26% range: 0 -33% μ range: 0 -35% μ range: 0 -11% μ             Naugatuck Valley Council of Governments Board of DirectorsOfficers: Chairman: Neil O'Leary, Waterbury Vice Chairman: Mark Lauretti, Shelton Secretary: Ed Mone, Thomaston Treasurer: Pete Hess, Naugatuck Executive Director: Rick Dunne EEO/DEBELO Officer: Gabriel Filer Financial Director Director of Planning Administrative Staff NVCOG EEO/DBELO Organizational Chart Naugatuck Valley Council of Governments/Valley Transit District Title VI Discrimination and Complaint Form Complaint’s Name: _______________________________________________________________________ Street Address: ___________________________________________________________________________ City/State/Zip: ___________________________________________________________________________ Phone: _____________________________ E-Mail (if available): __________________________________ Title VI Discrimination Complain because of: ____ Race ____ Color ____ National Origin (FHWA complaints only) ____ Disability Please provide the date(s) and location(s) of the alleged discrimination, the name(s) of the individual(s) who allegedly discriminated against you, inc luding their titles (if known). ________________________________________________________________________ ________________ ________________________________________________________________________ ________________ Please provide the names, addresses and telephone numbers of any witnesses. ________________________________________________________________________________________ ________________________________________________________________________________________ Explain as briefly and as clearly as possible; what happened, how you felt that you were discriminated agains t and who was involved. If applicable, please include how other persons were treated differently from you in the same circumstances. _________________________________________________________________________________________ _________________________________________________________________________________________ Signature: _____________________________________________ Date: ___________________________ Deliver, mail or e- mail this form to: NVCOG will provide this form to : Mr. Gabriel Filer, Civil R ights Officer Title VI Coordinator, Naugatuck Valley Council of Governments Connecticut Department of Transportation 49 Leavenworth Street, 3rd Floor 2800 Berlin Turnpike Waterbury, Connecticut 06702 Newington, CT 06131- 7546 You may use additional sheets of paper if necessary. Also, please include any written materials pertaining to your complaint. Please contact our office if you need printed materials in another language . Should you have any further questions or want to submit the Title VI Complaint Form you may contact the Civil Rights Officer at gfiler@nvcogct.org or by phone at 203- 757-0535. Title VI Complaint Log No. Date of Complaint Summary of Allegations Status of Investigation Lawsuit or Complaint Action Taken Final Disposition List of Title VI Investigations, Complaints & Lawsuits The Naugatuck Valley Council of Governments maintains a Log of all Title VI Investigations, Complaints and Lawsuits filed against the agency. To date, no investigations, complaints or lawsuits have been filed against the Naugatuck Valley Council of Governments. If an investigation, complaint or lawsuit arises the Naugatuck Valley Council of Governments will immediately notify the Connecticut Department of Transportation’s Office of Contract Complianc e. Naugatuck Valley Council of Governments (NVCOG ) Title VI Compliance Procedures I. NVCOG/FHWA’s Title VI Complaint Process Any person who believes she or he has been discriminated against on the basis of race, color, or national origin by the NVCOG may file a Title VI complaint by completing and submitting the NVCOG Title VI Complaint Form. The FHWA investigates compl aints received no more than 180 days after the alleged incident. A person may also file a complaint directly with the Connecticut Department of Transportation, Office of Contract Compliance, Attn: Title VI Coordinator, 2800 Berlin Turnpike, Newington, CT 06111; or directly with the Federal Highway Administration, at FHWA Office of Civil Rights, 1200 New Jersey Avenue SE, Washington, DC 20590. FHWA will process com plaints that are complete and include the following information: • A written explanation of the allege d discriminatory actions; • The complainant’s contact information, including, if available: full name, postal address, phone number, and email address; • The basis of the complaint (e.g., race, color, national origin); • The names of specific persons and respond ents (e.g., agencies/organizations) alleged to have discriminated; • Sufficient information to understand the facts that led the complainant to believe that discrimination occurred in a program or activity that receives Federal financial assistance; and • The date(s) of the alleged discriminatory act(s) and whether the alleged discrimination is on- going. Once the complaint is received, NVCOG will review it and forward it to the CT DOT . There are four potential outcomes for processing complaints: 1.) Accept : if a complaint is filed within 180 days, contains sufficient information to support a claim under Title VI, and concerns matters under FHWA’s jurisdiction, then HCR will send to the complainant, the respondent agency, and the FHWA Division Office a written no tice that it has accepted the complaint for investigation. 2.) Preliminary review : if it is unclear whether the complaint allegations are sufficient to support a claim under Title VI, then HCR may (1) dismiss it or (2) engage in a preliminary review to acquir e additional information from the complainant and/or respondent before deciding whether to accept, dismiss, or refer the complaint. 3.) Procedural Dismissal : if a complaint is not timely filed, is not in writing and signed, or features other procedural/practi cal defects, then HCR will send the complainant, respondent, and FHWA Division Office a written notice that it is dismissing the complaint. 4.) Referral /Dismissal : if the complaint is procedurally sufficient but FHWA (1) lacks jurisdiction over the subject ma tter or (2) lacks jurisdiction over the respondent entity, then HCR will either dismiss the complaint or refer it to another agency that does have jurisdiction. If HCR dismisses the complaint, it will send the complainant, respondent, and FHWA Division Off ice a copy of the written dismissal notice. The FHWA is responsible for conducting all investigations of State DOTs and other primary recipients. II. FHWA ’s Title VI investigation process There are five potential outcomes for concluding an investigation: 1. The FHWA makes a finding of no violation and the case will be closed with no further action. The FHWA will issue an LOF stating in sufficient detail the reasons for the determination of no violation. 2. If, by a preponderance of the evidence, FHWA determine s the respondent has failed to comply with its Title VI requirements or threatens to fail to comply by action or inaction, then FHWA will inform the respondent and the matter will be resolved by informal means whenever possible. o If FHWA informally resolve s the matter with the respondent by agreement, then FHWA will hold the complaint in abeyance until the respondent completes its corrective actions. If the corrective actions are completed to the FHWA’s satisfaction, then the complaint will be dismissed with no further action. o If FHWA cannot informally resolve the matter or the respondent does not complete agreed upon corrective actions, then FHWA may issue a LOF stating that the Recipient is in noncompliance with its Title VI obligations. 3. If FHWA issues a LOF of noncompliance to the respondent, the LOF will request that the respondent provide to FHWA, within 90 days, an action plan that implements the recommendations in the LOF. 4. If FHWA approves the action plan, then the respondent will be given a reasonable amount of time to implement the plan. At the end of the implementation period, FHWA will assess whether the respondent has sufficiently corrected the deficiencies. 5. If FHWA does not approve the action plan, or the respondent is nonresponsive/unc ooperative, then FHWA may seek administrative sanctions, including, but not limited to, suspension or termination of Federal funds or any other means authorized by law such as referral to USDOJ for enforcement. o If USDOT seeks to suspend or terminate funds , it must provide the respondent with an opportunity for a hearing on the record. If the Secretary of Transportation determines that the respondent has not complied with Title VI and voluntary compliance cannot be secured, USDOT must notify Congress before that finding goes into effect. 49 CFR All LOFs issued by F HWA are administratively final.

Política de relaciones con el público

Pol?tica de relaciones con el p  blico Naugatuck Valley Council of Governments Comit? ejecutivo  Neil O’Leary, Mayor, Waterbury ? Chairman  Mark Lauretti, Mayor, Shelton ? Vice Chairman  Ken Cockayne, Mayor, Bristol ? Secretary  Tom Dunn, Mayor, Wolcott ? Treasurer  Leonard Assard, First Selectman, Bethlehem  Chris Bielik, First Selectman, Beacon Falls  Kurt Miller, First Selectman, Seymour  Ed Mone, First Selectman, Thomaston Personal  Rick Dunne, Executive Director  Mark C. Nielsen, Director of Planning  William Leverence, Finance Director  Trish Bauer, Oce & Financial Manager  Arthur Bogen, Brownelds Consultant  Aaron Budris, Senior Regional Planner  Max Tanguay-Colucci, Regional Planner  John DiCarlo, Municipal Shared Services Coordinator  Christian Meyer, Supervising Transportation Planner  Benjamin Muller, Transportation Planner*  Mark Pandol, Transit Capital Administrator  Glenda Prentiss, GIS Program Coordinator  Lauren Rizzo, Administrative Assistant  Joanna Rogalski, Regional Planner / Emergency Management*  Karen Svetz, P.E., Regional Transportation Engineer * indica autores principales Fuentes de copias  Naugatuck Valley Council of Governments 49 Leavenworth Street, 3rd Floor Waterbury, CT 06702  tel?fono: (203) 757-0535  e-mail: nvcogct@nvcogct.org  sitio Web: www.nvcogct.org Expresiones de gratitud  Todos los mapas y fotos por parte del personal NVCOG  Iconos de Icon Fair a The Noun Project  Traducciones de Maria Jose Pastor y personal NVCOG EN Translations available by request. ES Traducciones disponibles bajo petici?n. IT Traduzioni disponibili su richiesta. PL Tumaczenia dostpne na zam?wienie. PT Tradu??es dispon?veis mediante solicita – ??o. SQ P?rkthime n? dispozicion me k?rkes?. ZH |?}F?~???~ ??  1 Declaraci?n de misi?n L a meta del NVCOG es de integrar plenamente a los residentes y las partes interesadas en identicar las prioridades de la planicaci?n, desarrollar proyectos y programas y publicar los productos nales. En particular, la meta del NVCOG es de asegurarse que la poblaci?n desfavorecida tenga acceso signicativo a participar en el proceso de la planicaci?n y toma de decisiones pol?ticas en nuestra regi?n de planicaci?n. Qui?nes somos El Consejo de Gobiernos del Valle de Naugatuck (NVCOG) es un consejo de gobiernos regional (COG) compuesto por diecinueve (19) ciudades y pueblos en la zona central occidental de Connecticut. El NVCOG tambi?n es agencia acogedora de la Metropolitan Planning Organization [ Organizaci?n de Planicaci?n Metropolitana] (MPO), la Greater Waterbury Urbanized Area [ zona metropolitana urbanizada de Waterbury ] (UZA) y es socio de la Greater Bridgeport and Valley MPO [ zona metropolitana de Bridgeport y el Valle ]. El NVCOG trabaja de cerca con otras agencias federales, estatales y locales para facilitar la cooperaci?n entre sus diecinueve municipalidades miembros sobre la pol?tica y los problemas del transporte p?bico, el medio ambiente, la econom?a, y el desarrollo. Como agencia acogedora el rol del NVCOG y MPO es de asegurarse de que el p?blico tenga oportunidades signicativas para participar en las varias etapas de la planicaci?n y el proceso de toma de decisiones de las pol?ticas. Las aportaciones valiosas del p?blico ayudan a asegurar que los proyectos y fondos se distribuyan equitativamente. El NVCOG est? enteramente cometido a integrar a los residentes y las partes interesadas en todas las etapas del proceso de planicaci?n para aprender sobre los deseos y necesidades del publico referte al transporte p?blico y el desarrollo. Este documento detallar? el proceso de la participaci?n y envolvimiento p?bico, proporcionando orientaci?n sobre el acercamiento p?blico y los est?ndares para el personal del NVCOG y los ciudadanos envueltos. El acercamiento p?blico est? dise?ado como un circuito de retroalimentaci?n, en el que el p?blico est? envuelto en cada paso de la planicaci?n y cada oportunidad de envolvimiento p?blico alimenta el pr?ximo paso de la toma de decisiones. Mediante este circuito de retroalimentaci?n, el NVCOG espera fomentar una relaci?n de colaboraci?n frente a la planicaci?n con los residentes y trabajadores de la regi?n del NVCOG. Introducci?n 2 Consejo de gobiernos (COG) El rol del NVCOG como consejo de gobiernos (o consejo) est? denido por los Estatutos Generales de Connecticut cap?tulo 50 ? 4-124i al ? 4-124u. El cuerpo de toma de decisiones del NVCOG es su Consejo de Funcionarios Titulares Electos (CEOs) de cada municipalidad, o miembro, de la regi?n de planicaci?n. Las estructuras gobernando la toma de decisiones del Consejo est?n denidas por los estatutos de la organizaci?n. El Consejo supervisa las cuestiones de la planicaci?n regional y la colaboraci?n de servicios municipales, a incluir las prioridades del transporte p?blico de las regiones MPO vecinas (pr?xima secci?n). Como consejo de gobiernos, la responsabilidad principal del NVCOG es la redacci?n de un documento de planicaci?n regional denominado Regional Plan of Conservation and Development (POCD). El POCD regional hace recomendaciones y le informa al POCD estatal en cuanto a ?el uso de la tierra, la vivienda, las autopistas y carreteras principales, los puentes, los aeropuertos, los parques, los parques infantiles, las ?reas de recreo, las escuelas, las instituciones p?blicas, los servicios p?blicos, la agricultura y otras cuestiones que ser?n beneciosas para el ?rea.? (Estatutos Generales de Connecticut cap?tulo 127 ? 8-35a). Las normas del acercamiento p?blico durante el proceso de redacci?n de los POCD tambi?n est?n denidos en este mismo estatuto. METROPOLITAN SOUTH CENTRAL NORTHEASTERN SOUTHEASTERN CAPITOL REGION New London Windsor Locks Ansonia Beacon Falls Derby West Haven Wethers- field Thomaston Plainville East Haven New Britain Old Saybrook Middle- field Newing- ton Deep River Cromwell Rocky Hill East Granby North Canaan East Hartford Bridge- water West- brook Naugatuck Sprague Bridge- port Prospect Wood- bridge Seymour New Haven West Hartford Middle- bury North Haven New Canaan Essex Darien Andover Bethlehem North Branford Marl- borough Ne w Fairfield South Windsor Brookfield East Windsor Scot- land Strat- ford Hartford Bolton Westport Clinton Columbia Plymouth Lisbon Franklin Chaplin Bloomfield Sherman Old Lyme Weston Trumbull East Hampton Norwalk Hampton Watertown Southington Killing- worth Milford East Lyme Eastford Willington Sterling Cheshire Middletown Voluntown Hamden Stamford Madison Chester Orange Vernon Manchester Bethel Branford Bethany Putnam Farmington Wolcott Bozrah Morri s Waterbury Meriden Durham Portland Windham New Hartford Barkhamsted Burlington Winchester Roxbury Harwinton Colebrook Brooklyn Canton Washington Monroe North Stonington Ridgefield Norwich Waterford Somers Warren Woodbury Simsbury Wallingford Canterbury Windsor Fairfield Stonington Redding Easton Southbury Ellington Torrington Hartland Preston Bristol Shelton Canaan Wilton Avon Griswold Coventry East Haddam Berlin Salem Glastonbury Groton Greenwi ch Thompson Colchester Plainfield Oxford Union Mansfield Enfield Ledyard Hebron Montville Ashford Pomfret Danbury Cornwall Tolland Haddam Granby New Milford Suffield Goshen Woodstock Lyme Guilford Lebanon Norfolk Newtown Killingly Litchfield Salisbury Stafford Sharon Kent NAUGATUCK VALLEY WESTERN NORTHWEST HILLS LOWER CONNECTICUT RIVER VALLEY I 010205 Miles Source: OPM, State of Connecticut, U.S. Census Bureau 2010 Map 1: Councils of Government in Connecticut NVCOG Members  Ansonia  Beacon Falls  Bethlehem  Bristol  Cheshire  Derby  Middlebury  Naugatuck  Oxford  Plymouth  Prospect  Seymour  Shelton  Southbury  Thomaston  Waterbury  Watertown  Wolcott  Woodbury 3 3 Organizaciones metropolitanas de planicaci?n (MPO) Como agencia acogedora de una organizaci?n metropolitana de planicaci?n (MPO), el NVCOG funciona como el Central Naugatuck Valley MPO y colabora con el Greater Bridgeport and Valley MPO en los procesos de la planicaci?n del transporte p?blico regional y los programas de mejoras a la infraestructura para las dos regiones de las antemencionadas MPOs. Las MPOs est?n autorizadas por las normas federales, organizadas por municipalidades como regiones y designadas por el gobernador. Las MPOs realizan la planicaci?n del transporte p?blico y apoyan el programa de mejoras al transporte p?blico a nombre de sus comunidades constituyentes. El NVCOG ?nicamente acoge el Central Naugatuck Valley MPO (CNVMPO) y como tal todas las actividades del CNVMPO han de conformarse a esta pol?tica de participaci?n p?blica. El CNVMPO comparte las responsabilidades de acogimiento con MetroCOG y RPO de la zona metropolitana de Bridgeport, de 4 municipalidades miembros en el Greater Bridgeport and Valley MPO: Ansonia, Derby, Seymour y Shelton. Las actividades del NVCOG que incorporan estas cuatro municipalidades han de conformarse a la pol?tica de participaci?n p?blica, pero las actividades relacionadas a la MPO en estas cuatro municipalidades han de conformarse a ambos el GBVMPO Public Participation Plan y esta pol?tica, imponiendo los requisitos m?s estrictos en caso de un conicto. METROPOLITAN SOUTH CENTRAL NORTHEASTERN SOUTHEASTERN CAPITOL REGION New London Windsor Locks Ansonia Beacon Falls Derby West Haven Wethers- field Thomaston Plainville East Haven New Britain Old Saybrook Middle- field Newing- ton Deep River Cromwell Rocky Hill East Granby North Canaan East Hartford Bridge- water West- brook Naugatuck Sprague Bridge- port Prospect Wood- bridge Seymour New Haven West Hartford Middle- bury North Haven New Canaan Essex Darien Andover Bethlehem North Branford Marl- borough Ne w Fairfield South Windsor Brookfield East Windsor Scot- land Strat- ford Hartford Bolton Westport Clinton Columbia Plymouth Lisbon Franklin Chaplin Bloomfield Sherman Old Lyme Weston Trumbull East Hampton Norwalk Hampton Watertown Southington Killing- worth Milford East Lyme Eastford Willington Sterling Cheshire Middletown Voluntown Hamden Stamford Madison Chester Orange Vernon Manchester Bethel Branford Bethany Putnam Farmington Wolcott Bozrah Morri s Waterbury Meriden Durham Portland Windham New Hartford Barkhamsted Burlington Winchester Roxbury Harwinton Colebrook Brooklyn Canton Washington Monroe North Stonington Ridgefield Norwich Waterford Somers Warren Woodbury Simsbury Wallingford Canterbury Windsor Fairfield Stonington Redding Easton Southbury Ellington Torrington Hartland Preston Bristol Shelton Canaan Wilton Avon Griswold Coventry East Haddam Berlin Salem Glastonbury Groton Greenwi ch Thompson Colchester Plainfield Oxford Union Mansfield Enfield Ledyard Hebron Montville Ashford Pomfret Danbury Cornwall Tolland Haddam Granby New Milford Suffield Goshen Woodstock Lyme Guilford Lebanon Norfolk Newtown Killingly Litchfield Salisbury Stafford Sharon Kent NAUGATUCK VALLEY WESTERN NORTHWEST HILLS LOWER CONNECTICUT RIVER VALLEY I 010205 Miles Source: OPM, State of Connecticut, U.S. Census Bureau 2010 COG Boundaries MPO Boundaries Municipalities URBANIZED AREAS (CENSUS 2010) Bridgeport-Stamford, CT/NY Danbury, CT/NY Hartford, CT New Haven, CT Norwich-New London, CT/RI Springfield, MA/CT Waterbury, CT Worcester, MA/CT Urban Clusters Map 2: MPOs and Urbanized Areas in Connecticut CNVMPO Members  Beacon Falls  Bethlehem  Bristol  Cheshire  Middlebury  Naugatuck  Oxford  Plymouth  Prospect  Southbury  Thomaston  Waterbury  Watertown  Wolcott  Woodbury GBVMPO Members  Ansonia  Derby  Seymour  Shelton 4 ?rea en incumplimiento de la calidad del aire Ya que ambos MPOs quedan en un ?rea en incumplimiento de la calidad del aire, relativo a ambos el material particulado 2,5 (2006) y el ozono (2008), el NVCOG tambi?n ha de incluir el acercamiento p?blico al designar la conformidad de la calidad del aire en cuanto a los planes del transporte p?blico y los TIPs. Los derechos civiles El NVCOG se dedica a buscar y considerar las necesidades de las poblaciones desfavorecidas. Nuestra agencia ha trabajado para identicar ?reas geogr?cas con comunidades de justicia ambiental bajo el T?tulo VI, justicia ambiental, y normas del ADA. T?tulo VI, acceso ling??stico y JA El T?tulo VI de la ley de los derechos civiles proh?be la exclusi?n de la participaci?n en, negaci?n de prestaciones, y discriminaci?n bajo los programas nanciados por el gobierno federal por raz?n de la raza, color, u origen nacional. El NVCOG trabaja para asegurarse de que todos los programas y proyectos est?n en conformidad con la letra y el esp?ritu del T?tulo VI, independiente de si el programa es de asistencia federal o estatal. El NVCOG tambi?n trabaja para proporcionarles a las poblaciones de dominio limitado del ingl?s (LEP) en nuestra regi?n de planicaci?n con acceso signicativo a las actividades de la planicaci?n. Espec?camente, existen poblaciones LEP de habla hispano y polaco en toda la regio. Los LEP de habla hispana se identican principalmente con puertorrique?os. Dado que el NVCOG tambi?n opera el presupuesto capital para el Valley Transit District la agencia tiene responsabilidades adicionales bajo la Federal Transit Administration (FTA), de proporcionar acceso ling??stico (orden ejecuta 13166). Para m?s detalles sobre el proceso del t?tulo VI de la agencia, y la informaci?n relativa al acceso ling??stico vea el Title VI Program Plan . Adem?s de las responsabilidades del t?tulo VI, el NVCOG est? cometido a apoyar la justicia ambiental (JA) en sus actividades de planicaci?n, seg?n detalladas por la orden ejecutiva 12898. Para este n, el NVCOG ha identicado lugares dentro de la regi?n de planicaci?n donde viven las poblaciones metas, y con regularidad investiga los impactos de la planicaci?n del NVCOG en estas poblaciones. Para m?s detalles sobre el programa de justicia ambiental del NVCOG, vea el Environmental Justice Policy . La edad y la discapacidad El NVCOG est? cometido a asegurarse que los residentes de todas las edades y niveles de capacidad tengan acceso a nuestro acercamiento p?bico. Para este n, el NCVOG ha identicado la ubicaci?n de poblaciones de la tercera edad (65+) en la regi?n, y trabaja para asegurarse que todas las sesiones p?blicas y los documentos de las mismas est?n disponibles en lugares y formatos accesibles. Las quejas Cuando el NVCOG recibe quejas del p?blico referente a las pol?ticas, decisiones sobre la planicaci?n, proyectos en curso, o semejantes, a nivel municipal o regional, el rastreo y la respuesta son esenciales. Algunos temas, tales como los acomodos seg?n el ADA y quejas sobre una posible discriminaci?n, por estatuto se requiere que sean rastreadas y afrontadas de una forma espec?ca. Manteniendo un p roceso para rastrear y abordar las quejas asegurar? que estos requisitos legales se cumplan y que el NVCOG est? haciendo lo mejor para servir al p?blico. Toda queja recibida por el personal del NVCOG se ha de registrar, incluyendo la fecha y hora de la misma, en una hoja de c?lculos en nuestros servidores internos. Las quejas se pueden enviar inmediatamente a la persona indicada dentro del NVCOG, incluyendo el funcionario designado de los derechos civiles. Se ha de responder a toda queja recibida por el NVCOG dentro de 10 d?as laborales por la persona indicada. Si la queja es sobre actividades de planicaci?n fuera de la jurisdicci?n del NVCOG, el denunciante ha de ser informado de una v?a m?s apropiada para presentar su queja. Cuando sea apropiado, el personal del NVCOG deber?a enviar las quejas a otras ocinas regionales o locales para el proceso especico relativo las quejas al ADA o t?tulo VI, por favor vea las pol?ticas pertinentes en el sitio Web del NVCOG ( www. nvcogct.org ). 5 El NVCOG cree que el p?blico ha de estar integrado frecuente y signicativamente en el proceso de la planicaci?n y desarrollo de proyectos. Las siguientes directrices de acercamiento p?blico est ?n modeladas en un formato de un ?circuito? continuo de aportaciones, en el que el NVCOG pide aportaciones del p?blico, incorpora estas aportaciones al plan, y pide m?s aportaciones. De la misma manera, el p?blico puede pedirle informaci?n al NVCOG y dar sus aportaciones pertinentes a sus proyectos de planicaci?n. Advertencia En caso las regulaciones federales, estatales u otras prescriben requisitos de la participaci?n p?blica m?s espec?cos o comprensivos que las pol?ticas del NVCOG, dichos requisitos sustituir?n las pol?ticas de participaci?n p?blica descritas a continuaci?n. M?s, si los requisitos de la participaci?n p?blica fueran a cambiar y por dicho cambio llegar a ser m?s espec?cos y comprensivos, invalidar?n las pol?ticas del NVCOG. Cuando dichas incongruencias fueran a salir a relucir, es la responsabilidad del personal del NVCOG considerar si es necesario actualizar este documento para mejor servir la poblaci?n de la regi?n. Identicando las prioridades Recopilando la opini?n p?blica Publicando los planes y documentos Lazo de la participaci?n 6 Identicando las prioridades El mantener un acercamiento p?blico continuo y signicativo puede animar la participaci?n en el proceso de la planicaci?n a largo plazo, y es esencial para asegurase de que el trabajo del NVCOG tome en cuenta las necesidades y los deseos de los residentes al desarrollar y priorizar los proyectos de planicaci?n. Para facilitar dichas interacciones, se resumen a continuaci?n las siguientes pol?ticas gobernando el d?a a d?a y otra comunicaci?n. Disponibilidad del personal El personal del NVCOG est? disponible al p?blico durante el horario laborable, 8:30am ? 4:30pm, en las ocinas del NVCOG en el centro de Waterbury. El personal tambi?n est? disponible por tel?fono o correo electr?nico durante estas mismas horas. Cualquier comentario o queja inmediata se puede hacer directamente con el personal del NVCOG, suponiendo que el personal indicado est ? en la ocina y disponible. Cuando posible, el pedir una reuni?n con un miembro del personal asegurar? que ?ste estar? disponible para escuchar, aprender de y responder al p?blico. La junta directiva del NVCOG Los directores de la junta directiva del NVCOG dirige los programas y las pol?ticas del NVCOG y como tal dispone de unas normas especiales en cuanto a la noticaci?n y acceso al p?blico. Estas normas se encuentran en los estatutos, disponibles en el sitio Web del NVCOG ( www.nvcogct.og ). Copias impresas de estas normas tambi?n est?n disponibles por correo al enviar su solicitud al: 49 Leavenworth Street,3rd Floor Waterbury, CT 06702 (203) 757-0535, nvcogct@nvcogct.org Listas de correos y mantenimiento El NVCOG ha establecido una lista de correos de distribuci?n para nes del acercamiento p?blico por medio de MailChimp, un servicio de distribuci?n basado en Internet. Esta lista de correos estar? disponible al p?blico para suscribirse para recibir correos electr?nicos peri?dicos con actualizaciones sobre las actividades y eventos de la agencia. Los usuarios de la lista de correos tambi?n pueden darse de baja de la misma a su antojo. El personal del NVCOG monitorea la participaci?n en las listas de correos y crea listas por tema espec?co para una distribuci?n m?s dirigida, seg?n se necesite. La lista de correos general puede ser usada para distribuir el bolet?n informativo peri?dico describiendo reuniones p?blicas, fechas de reuniones y eventos importantes futuros o documentos del plan recientemente publicados. La frecuencia y el contenido del bolet?n informativo queda a la discreci?n del personal del NVCOG. M ?s, puede que algunos proyectos espec?cos generen sus propias listas de correos. Cuando posible, estas listas de tema espec?co se han de elaborar usando el mismo servicio que las listas de correo generales de acercamiento p?blico para as? con m?s facilidad combinar la lista del proyecto con la lista general de acercamiento p?blico una vez terminado el proyecto. El pie de los correos de la lista de proyecto espec?co ha de incluir un enlace para suscribirse o darse de baja de la lista de correos general de acercamiento p?blico. Las redes sociales El NVCOG mantiene una presencia en las redes sociales en Facebook. La principal raz?n por la p?gina Facebook del NVCOG es para mantener una relaci?n con el p?blico. Todo personal del NVCOG a 7 tiempo completo goza del privilegio de publicar en Facebook y se le anima a que publique contenido informativo sobre las actividades de la agencia y tendencias m?s amplias de la planicaci?n. Las publicaciones no han de estar relacionadas directamente con las actividades de planicaci?n o proyectos del NVCOG. El NVCOG se reserva el derecho de borrar comentarios que amenazan contra la seguridad de individuos o grupos, son ataques personales, divulgan informaci?n personal, o son de alguna forma u otra inapropiados. Las quejas y comentarios p?blicos presentados mediante las redes sociales ser?n registrados, rastreados y abordados siguiendo el procedimiento de quejas descrito en la p?gina 4. El calendarioio en Internet y pol?ticas noticieras El sitio Web del NVCOG es otro medio de comunicaci?n entre el NVCOG y el p?blico. El sitio sirve como archivo de todos los documentos relativos a la pol?tica y planicaci?n creados por y para el NVCOG, y publica un calendarioio organizacional de eventos y noticias, ambos se ven en la p?gina principal. El calendario organizacional se actualizar? con todas las reuniones abiertas al p?blico, incluyendo las reuniones de la junta directiva del NVCOG, La comisi?n regional de planicaci?n (RPC), MPOs y los comit?s ciudadanos de asesoramiento. El calendarioio organizacional se ha incorporado a las directrices de noticaci?n al p?blico para todas las reuniones p?blicas. La transmisi?n de noticias de la Web se ha de actualizar peri?dicamente con todas las publicaciones en estado borrador y nal, al igual que cualquier evento especial u honores tales como la concesi?n de una beca. Comit?s ciudadanos de asesoramiento Los comit?s de ciudadanos de asesoramiento son comit?s permanentes de ciudadanos formados para considerar un tema, proyecto o plan en particular de inter?s regional. Su funci?n y membres?a depende de las necesidades de la junta directiva, las aportaciones p?blicas y plazos de planicaci?n de los proyectos. Los comit?s de asesoramiento son de utilidad para desarrollar una perspectiva organizacional coordinada a largo plazo sobre ciertos asuntos en particular, y para obtener las aportaciones de los expertos y defensores pertinentes en las actividades de planicaci?n. El constituir un comit? ciudadano de asesoramiento podr?a ayudar a identicar nuevas prioridades o necesidades regionales. En lo que estos comit?s son muy ecaces en identicar prioridades y obtener las aportaciones de los ciudadanos y expertos de la comunidad, su facilitaci?n puede que requiera de mucho tiempo del personal del NVCOG. El costo de mantener estos comit?s se ha de sopesar con su relevancia. Se pueden disolver los comit?s ciudadanos de asesoramiento y constituir de nuevo seg?n se necesiten, o se pueden constituir con el entendimiento que se disolver?n una vez se haya realizado por completo un proyecto o plan de planicaci?n. El NVCOG ha desarrollado las siguientes pol?ticas regulando la naturaleza p?blica de los comit?s ciudadanos de asesoramiento (CAC): 1. Ning?n CAC tiene poderes de tomar decisiones, salvo que el NVCOG se lo hayo delegado espec?camente. 2. Todas las reuniones de los COCs est?n abiertas al p?blico, y ser?n programadas, ubicadas y anunciadas conforme a las siguientes pol?ticas: a. Una noticaci?n p?blica de la reuni?n se har? siete (7) d?as antes del d?a de la reuni?n. 8 Las noticaciones han de incluir el lugar, la hora y el orden del d?a propuesto. b. Cuando sea razonable, se adoptar? una serie de reuniones ordinarias y las fechas de las reuniones del a?o se publicar?n en la p?gina Web del comit?. c. Las minutas o el resumen de la reuni?n se publicar?n en el sitio Web del comit? dentro de setenta y dos horas (72) de la reuni?n. d. Las reuniones se convocar?n en un lugar accesible mediante el transporte p?blico y cumpliendo con las normativas del ADA. Los servicios de int?rpretes se ofrecer?n con tres d?as (3) de noticaci?n previa. i. Una nota de esta accesibilidad se har? p?blico en la noticaci?n de la reuni?n. 2. Los comit?s se pueden constituir o disolver seg?n el juicio del director ejecutivo salvo que se haya indicado lo contrario. La comisi?n regional de planicaci?n (RPC) La RPC es un comit? ciudadano de asesoramiento cuya membres?a y responsabilidades est?n detalladas en los estatutos del NVCOG. La RPC solo puede ser disuelto mediante un voto de la junta directiva del NVCOG. 10 Recopilando la opini?n p?blica La integraci?n signicativa del p?blico ayuda al personal del NVCOG recopilar la opini?n publica en las ediciones borrador y nal de los documentos de a la planicaci?n y pol?tica. Los documentos de la planicaci?n y pol?tica publicados por el NVCOG var?an en alcance desde revisiones menores a las pol?ticas hasta planes maestros de gran amplitud que guiar?n las inversiones y la pol?tica durante a?os. El NVCOG ha desarrollado un proceso escalonado para la integraci?n del p?blico para abordar esta gama. Los siguientes escalones se usar?n al dise?ar el proceso de integraci?n p?blica. Proyectos mayores Este escal?n est? compuesto por documentos de gran alcance con gran impacto en la pol?tica y programaci?n a lo largo de varios a?os. Muchos de estos documentos contienen requisitos espec?cos sobre la participaci?n p?blica. Dada la importancia de este escal?n, varios productos obligatorios se mencionan espec?camente (vea la p?gina 9). Este escal?n tambi?n incluye los proyectos supervisados por la agencia a gran escala; las autopistas y el transporte p?blico en v?as de dise?o o bajo construcci?n. Proyectos menores Este escal?n est? compuesto por publicaciones o estudios menores no sujetos al estatuto bajo Tareas 2 y 3 del Programas de trabajo de planicaci?n unicado (UPWP, el programa de todas las actividades del MPO a ser llevadas a cabo por el personal del NVCOG durante el transcurso del t?rmino del proyecto), y actualizaciones amplias en intervalos a los documentos de pol?tica que no cambian de forma sustancial la pol?tica en s?. Asuntos ordinarios Este escal?n es para las reuniones ordinarias y anuncios y actualizaciones menores a los planes o la pol?tica. Este escal?n puede ser una v?a para comunicar novedades pertinentes locales, estatales o nacionales de galardones u oportunidades de becas. 11 Planes para el transporte p?blico a largo plaza (LRTP) Sesiones p?blicas Sesiones informativas Noticia p?blica Comentarios 2 Seg?n sea necesario anuncio, calendario, lista de correo, copias a los municipios, comunicado de prensa, las redes sociales, el sitio Web 45 d?as Programas de mejoras del transporte (TIP) Sesiones p?blicas Sesiones informativas Noticia p?blica Comentarios 1 Seg?n sea necesario anuncio, calendario, lista de correo, comunicado de prensa, las redes sociales, el sitio Web 45 d?as Programas de trabajo de planicaci?n unicado (UPWP) Sesiones p?blicas Sesiones informativas Noticia p?blica Comentarios 1 Seg?n sea necesario calendario, lista de correo, comunicado de prensa, las redes sociales 30 d?as El plan regional para la conservaci?n y desarrollo (POCD) Sesiones p?blicas Sesiones informativas Noticia p?blica Comentarios 2 Seg?n sea necesario anuncio, calendario, lista de correo, copias a los municipios, comunicado de prensa, las redes sociales, el sitio Web 65 d?as Otro proyectos mayores Sesiones p?blicas Sesiones informativas Noticia p?blica Comentarios 1 Seg?n sea necesario el bolet?n , calendario, lista de correo, comunicado de prensa, las redes sociales, el sitio Web 45 d?as Proyectos menores Sesiones p?blicas Sesiones informativas Noticia p?blica Comentarios 0 1+ aviso legal, el bolet?n , las redes sociales 30 d?as Asuntos ordinarios Sesiones p?blicas Sesiones informativas Noticia p?blica Comentarios 0 0+ calendario, el bolet?n , las redes sociales 30 d?as si necesario 12 Sesiones p?blicas Para ciertos proyectos existe la obligaci?n por estatuto de convocar sesiones p?blicas donde se pueden hacer presentaciones y se pueden dejar en constancia los comentarios p?blicos. El NVCOG exige que se convoquen sesiones p?blicas para todos los proyectos importantes. Las sesiones p?bicas han de acatarse a las siguientes normas:  Convocadas en lugares y a horas convenientes y accesibles  Noticaci?n de la sesi?n p?blica con al menos una semana de antelaci?n  En un peri?dico de gran tirada en la zona afectada, preferiblemente mediante un anuncio  Mediante la lista de correos o la lista de correos espec?ca, seg?n sea apropiado  Incluir el nombre, tel?fono y correo electr?nico de la persona de contacto  En un lugar accesible  Servicios de interpretaci?n/ traducci?n y por se?as a petici?n o por omisi?n  Las minutas grabadas y transcritas  Los comentarios del comentarista grabados por nombre y agencia, si correspondiera Las sesiones p?blicas han de explicar la siguiente informaci?n, como m?nimo:  El prop?sito y necesidad del proyecto y ser coherentes con las metas y objetivos de cualquier planicaci?n urbana local;  Las alternativas al proyecto y caracter?sticas de dise?o m?s importantes;  El impacto social, econ?mico, ambiental u otros del proyecto; y  El programa de ayuda de reubicaci?n y el proceso de la adquisici?n de derecho al paso  El procedimiento usado por la agencia para recibir comentarios verbales y por escrito del p?blico. Adem?s de los ante enumerados requisitos, los proyectos importantes han de ser coherentes con las normas de la sesi?n p?blica de la autoridad nanciadora correspondiente (FHWA, FTA, etc.) Sesiones informativas Las sesiones informativas son eventos de acercamiento p?blico menos formales dise?adas para informar a la comunidad y las partes interesadas pertinentes y pedir aportaciones sobre los programas de planicaci?n y las publicaciones. Cuando se empieza a tener reuniones informativas temprano en el proceso de la planicaci?n y se repiten a lo largo de la vida del proyecto, los posibles impactos a las poblaciones desfavorecidas, el medio ambiente y otros grupos denidos se identican y las medidas atenuantes se incorporan al plan con m?s facilidad. El formato de las sesiones informativas es m?s exible, y queda a la discreci?n del personal del NVCOG pertinente. Un formato popular es de ir directamente a reuniones ordinarias o reuniones especiales de organizaciones socias, en vez de convocar reuniones informativas publicas adicionales. Las reuniones informativas p?blicas se realizar?n en salas de reuniones accesibles, y a petici?n, habr? disponible los servicios de interpretaci?n/ traducci?n y por se?as. La noticaci?n se debe hacer con una semana de antelaci?n. En lo que las sesiones informativas son m?s informales que las sesiones p?blicas, los comentarios o quejas del p?blico se deben documentar, guardar y considerar para su inclusi?n en el documento, la pol?tica o producto nal. Los participantes y el p?blico pueden tambi?n dejar sus comentarios antes o despu?s de la reuni?n informativa. 13 Publicando los planes y documentos La pol?tica de los registros p?blicos El NVCOG cumplir? con todas las ?leyes de libertad de informaci?n? federales y estatales vigentes. Copias impresas y/o electr?nicas de todos los estatutos, pol?ticas, acuerdos, minutas del orden del d?a, referidos, resoluciones, solicitudes a becas, contratos, presupuestos, informes de auditor?as y otros documentos pertinentes se pondr?n a la disposici?n del p?blico a petici?n, o est?n disponibles para revisar en las ocinas del NVCOG durante el horario laboral. Adem?s, muchos de esos documentos est?n disponibles en el sitio Web del NVCOG. El NVCOG mantiene auditor?as internas y expedientes nancieros, documentaci?n de la cual est? disponible para la Ocina de Cumplimiento de Contrato del CTDOT o cualquier otra parte interesada apropiada, a petici?n. Respaldo del RPC Cada proyecto mayor o menor ha de buscar el respaldo de la Comisi?n de Planicaci?n Regional (RPC) antes de comenzar con la fase de comentario p?blico. Los productos deben ponerse a la disposici?n del RPC una semana antes de la reuni?n ordinaria. En el momento de la reuni?n el RPC decidir? respaldar el documento o aplazar la decisi?n a la pr?xima reuni?n del RPC para hacer revisiones. Traducciones Todo futuro proyecto ha de ser traducido al espa?ol antes de divulgarlo durante el periodo de comentario p?bico. El plan del programa t?tulo VI del NVCOG y la pol?tica de justicia ambiental del NVCOG han determinado que una gran parte de la poblaci?n de la regi?n del NVCOG es hispanoparlante, con la mayor?a de los hispanoparlantes de descendencia puertorrique?a. Todo proyecto mayor o menor ha de incluir un descargo de responsabilidad de traducci?n en ingl?s, espa?ol, portugu?s, alban?s, polaco, italiano y mandarino (simplicado). El periodo de comentario p?blico Antes de la publicaci?n nal de un programa o plan, es necesario proporcionarle al p?blico con un periodo de comentario p?bico, durante el cual las parte interesadas pueden comentar o hacer recomendaciones sobre el programa o plan como mejor les convenga. El NVCOG reconoce que independiente de la programaci?n de cualesquiera sesiones p?blicas o reuniones p?blicas, seguro habr? individuos afectados que no podr?n asistir. Los periodos de comentario publico permiten que todas las partes interesadas puedan aportar sus opiniones referentes al desarrollo de los programas o planes antes de la publicaci?n nal. Los periodos de comentario p?blico para los documentos publicados por el NVCOG durar?n el t?rmino apropiado enumerado en la tabla de la p?gina 9. El p?blico ser? informado de los periodos de comentario p?blico mediante una noticaci?n legal en los peri?dicos pertinentes, un anuncio en el sitio Web del NVCOG en forma de noticia, y una publicaci?n en la p?gina Facebook del NVCOG. De haber un sub-grupo pertinente de la lista de correos de NVCOG (por ejemplo, un sub-grupo espec?co al proyecto o al tema) el periodo de comentario se anunciar? mediante la distribuci?n a la lista de correos. Los proyectos importantes han de estar disponibles en las alcald?as de las municipalidades miembros. Aprobaci?n por la junta directiva del NVCOG El paso nal en la publicaci?n de cualquier programa o plan es la aprobaci?n de la junta directiva del NVCOG. El personal consultar? la secretaria del NVCOG para acordar una hora en la que se puede presentar el plan o el programa ante la junta directiva. 14 Procedimiento est?ndar de publicaci?n El siguiente diagrama de ujo demuestra los pasos adecuados para la publicaci?n nal de documentos para todos los documentos del NVCOG. Revisi?n del personal Revisi?n del RPC Respaldo del RPC Comentario p?blico Sesiones p?blicas Hacer cambios El Consejo *si necesario Sesiones informativas Proyectos mayores Proyectos menores Asuntos ordinarios Tarea Leyenda *paso opcional 15 Acciones de la junta directiva del NVCOG Hay dos acciones que la junta del NVCOG puede tomar referente a los programas o las pol?ticas de NVCOG: aprobar o respaldar 1. Una aprobaci?n: La junta directiva del NVCOG acepta la posici?n y las metas del documento o pol?tica. 2. Un respaldo: La junta directiva del NVCOG respalda los hechos y an?lisis subsiguiente proporcionada por el personal del NVCOG. Un respaldo indica una aceptaci?n del an?lisis objetivo, pero no indica necesariamente que lo aprueba o desaprueba. Revisiones a la pol?tica Las revisiones a esta pol?tica han de seguir el procedimiento de los proyectos menores, excepto que el periodo de comentario p?blico ser? de cuarenta y cinco (45) d?as. Dado que este documento gobierna todos los dem?s requisitos de participaci?n, es benecioso dar tiempo adicional al p?blico y al personal para proporcionar e incorporar los comentarios signicativos. Los cambios menores t?cnicos a esta pol?tica (por ejemplo, cambios en el software) no requieren un proceso de integraci?n p?blica.

Public Outreach Policy

Public Outreach Policy Naugatuck Valley Council of Governments Executive Committee  Neil O’Leary, Mayor, Waterbury ? Chairman  Mark Lauretti, Mayor, Shelton ? Vice Chairman  Ken Cockayne, Mayor, Bristol ? Secretary  Tom Dunn, Mayor, Wolcott ? Treasurer  Leonard Assard, First Selectman, Bethlehem  Chris Bielik, First Selectman, Beacon Falls  N. Warren “Pete” Hess, Mayor, Naugatuck  Kurt Miller, First Selectman, Seymour  Ed Mone, First Selectman, Thomaston Sta  Rick Dunne, Executive Director  Mark C. Nielsen, Director of Planning  William Leverence, Finance Director  Trish Bauer, Oce & Financial Manager  Arthur Bogen, Brownelds Consultant  Aaron Budris, Senior Regional Planner  Max Tanguay-Colucci, Regional Planner  John DiCarlo, Municipal Shared Services Coordinator  Christian Meyer, Supervising Transportation Planner  Benjamin Muller, Transportation Planner*  Mark Pandol, Transit Capital Administrator  Glenda Prentiss, GIS Program Coordinator  Lauren Rizzo, Administrative Services Coordinator  Joanna Rogalski, Regional Planner / Emergency Management*  Karen Svetz, P.E., Regional Transportation Engineer * indicates principal authors Sources of Copies  Naugatuck Valley Council of Governments 49 Leavenworth Street, 3rd Floor Waterbury, CT 06702  Phone: (203) 757-0535  Email: nvcog@nvcogct.org  Website: www.nvcogct.org Acknowledgments  All Maps & Photos by NVCOG Sta  Icons by Icon Fair via The Noun Project EN Translations available by request. ES Traducciones disponibles bajo petici?n. IT Traduzioni disponibili su richiesta. PL Tumaczenia dostpne na zam?wienie. PT Tradu??es dispon?veis mediante solicita – ??o. SQ P?rkthime n? dispozicion me k?rkes?. ZH |?}F?~???~ ??  1 Mission Statement It is the goal of the NVCOG to fully engage residents and stakeholders in identifying planning priorities, developing programs and projects, and publishing nal products. In particular, it is the NVCOG’s goal to ensure meaningful access to participation in planning and policy decision-making processes for disadvantaged populations in our planning region. About Us The Naugatuck Valley Council of Governments (NVCOG) is a regional Council of Governments (COG) comprising nineteen (19) cities and towns in west-central Connecticut. The NVCOG is also a host agency for the Metropolitan Planning Organization (MPO) for the Greater Waterbury Urbanized Area (UZA), and is a partner in the Greater Bridgeport and Valley MPO. The NVCOG works closely with other federal, state, and local agencies to facilitate cooperation among its nineteen member municipalities regarding transportation, environmental, economic, and development policies and issues. The NVCOG?s roles as a COG and MPO host agency come with the responsibility to ensure the public has meaningful opportunities to participate at various stages in the planning and policy decision-making process. Meaningful public input helps ensure that projects and funds are equitably allocated. The NVCOG is fully committed to engaging residents and stakeholders in all stages of the planning process to learn the publics? transportation and development wants and needs. This document will outline the process for public participation and involvement, providing public outreach guidance and standards for NVCOG sta and engaged citizens. Public outreach is modeled as a continuous feedback loop, wherein the public is engaged at each step of planning and each public engagement opportunity informs the next step of decision-making. Through this feedback loop, the NVCOG hopes to foster a collaborative planning relationship with residents and workers in the NVCOG region. Introduction 2 Council of Governments (COG) The NVCOG?s role as a Council of Governments (or Council) is dened in Connecticut General Statutes Chapter 50 ? 4-124i through ? 4-124u. The NVCOG?s decision-making body is its Council of the Chief Elected Ocials (CEOs) of each municipality, or member, in the planning region. Decision-making structures for the Council are dened in the organization bylaws. The Council oversees matters of regional planning and municipal services cooperation, including transportation priorities of neighboring MPO regions (see next section). As a Council of Governments, the NVCOG?s primary planning responsibility is the drafting of a regional planning document known as the Regional Plan of Conservation and Development (POCD). The Regional POCD makes recommendations for “land use, housing, principal highways and freeways, bridges, airports, parks, playgrounds, recreational areas, schools, public institutions, public utilities, agriculture and such other matters as will be benecial to the area.” (Connecticut General Statutes Chapter 127 ? 8-35a.) and informs the State POCD. Public outreach requirements during the drafting of the POCD are also outlined in this statute. METROPOLITAN SOUTH CENTRAL NORTHEASTERN SOUTHEASTERN CAPITOL REGION New London Windsor Locks Ansonia Beacon Falls Derby West Haven Wethers- field Thomaston Plainville East Haven New Britain Old Saybrook Middle- field Newing- ton Deep River Cromwell Rocky Hill East Granby North Canaan East Hartford Bridge- water West- brook Naugatuck Sprague Bridge- port Prospect Wood- bridge Seymour New Haven West Hartford Middle- bury North Haven New Canaan Essex Darien Andover Bethlehem North Branford Marl- borough Ne w Fairfield South Windsor Brookfield East Windsor Scot- land Strat- ford Hartford Bolton Westport Clinton Columbia Plymouth Lisbon Franklin Chaplin Bloomfield Sherman Old Lyme Weston Trumbull East Hampton Norwalk Hampton Watertown Southington Killing- worth Milford East Lyme Eastford Willington Sterling Cheshire Middletown Voluntown Hamden Stamford Madison Chester Orange Vernon Manchester Bethel Branford Bethany Putnam Farmington Wolcott Bozrah Morri s Waterbury Meriden Durham Portland Windham New Hartford Barkhamsted Burlington Winchester Roxbury Harwinton Colebrook Brooklyn Canton Washington Monroe North Stonington Ridgefield Norwich Waterford Somers Warren Woodbury Simsbury Wallingford Canterbury Windsor Fairfield Stonington Redding Easton Southbury Ellington Torrington Hartland Preston Bristol Shelton Canaan Wilton Avon Griswold Coventry East Haddam Berlin Salem Glastonbury Groton Greenwi ch Thompson Colchester Plainfield Oxford Union Mansfield Enfield Ledyard Hebron Montville Ashford Pomfret Danbury Cornwall Tolland Haddam Granby New Milford Suffield Goshen Woodstock Lyme Guilford Lebanon Norfolk Newtown Killingly Litchfield Salisbury Stafford Sharon Kent NAUGATUCK VALLEY WESTERN NORTHWEST HILLS LOWER CONNECTICUT RIVER VALLEY I 010205 Miles Source: OPM, State of Connecticut, U.S. Census Bureau 2010 Map 1: Councils of Government in Connecticut NVCOG Members  Ansonia  Beacon Falls  Bethlehem  Bristol  Cheshire  Derby  Middlebury  Naugatuck  Oxford  Plymouth  Prospect  Seymour  Shelton  Southbury  Thomaston  Waterbury  Watertown  Wolcott  Woodbury 3 3 Metropolitan Planning Organizations (MPOs) As a Metropolitan Planning Organization (MPO) host agency, the NVCOG functions as the Central Naugatuck Valley MPO and cooperates with the Greater Bridgeport and Valley MPO on regional transportation planning processes and capital improvement programs for the two aforementioned MPO regions. MPOs are authorized by federal regulations, organized by municipalities as regions and designated by the Governor. MPOs conduct transportation planning and endorse the transportation improvement program for its constituent communities. The NVCOG solely hosts the Central Naugatuck Valley MPO (CNVMPO), and as such all CNVMPO activities must conform to this public participation policy. The NVCOG shares hosting responsibility with MetroCOG, the RPO for Greater Bridgeport, for four NVCOG member municipalities in the Greater Bridgeport and Valley MPO (GBVMPO): Ansonia, Derby, Seymour, and Shelton. NVCOG activities that incorporate these four municipalities must still conform to this public participation policy, but MPO-related activities in these four municipalities must conform to both the GBVMPO Public Participation Plan and this policy, using the more stringent requirement in the case of conicts. METROPOLITAN SOUTH CENTRAL NORTHEASTERN SOUTHEASTERN CAPITOL REGION New London Windsor Locks Ansonia Beacon Falls Derby West Haven Wethers- field Thomaston Plainville East Haven New Britain Old Saybrook Middle- field Newing- ton Deep River Cromwell Rocky Hill East Granby North Canaan East Hartford Bridge- water West- brook Naugatuck Sprague Bridge- port Prospect Wood- bridge Seymour New Haven West Hartford Middle- bury North Haven New Canaan Essex Darien Andover Bethlehem North Branford Marl- borough Ne w Fairfield South Windsor Brookfield East Windsor Scot- land Strat- ford Hartford Bolton Westport Clinton Columbia Plymouth Lisbon Franklin Chaplin Bloomfield Sherman Old Lyme Weston Trumbull East Hampton Norwalk Hampton Watertown Southington Killing- worth Milford East Lyme Eastford Willington Sterling Cheshire Middletown Voluntown Hamden Stamford Madison Chester Orange Vernon Manchester Bethel Branford Bethany Putnam Farmington Wolcott Bozrah Morri s Waterbury Meriden Durham Portland Windham New Hartford Barkhamsted Burlington Winchester Roxbury Harwinton Colebrook Brooklyn Canton Washington Monroe North Stonington Ridgefield Norwich Waterford Somers Warren Woodbury Simsbury Wallingford Canterbury Windsor Fairfield Stonington Redding Easton Southbury Ellington Torrington Hartland Preston Bristol Shelton Canaan Wilton Avon Griswold Coventry East Haddam Berlin Salem Glastonbury Groton Greenwi ch Thompson Colchester Plainfield Oxford Union Mansfield Enfield Ledyard Hebron Montville Ashford Pomfret Danbury Cornwall Tolland Haddam Granby New Milford Suffield Goshen Woodstock Lyme Guilford Lebanon Norfolk Newtown Killingly Litchfield Salisbury Stafford Sharon Kent NAUGATUCK VALLEY WESTERN NORTHWEST HILLS LOWER CONNECTICUT RIVER VALLEY I 010205 Miles Source: OPM, State of Connecticut, U.S. Census Bureau 2010 COG Boundaries MPO Boundaries Municipalities URBANIZED AREAS (CENSUS 2010) Bridgeport-Stamford, CT/NY Danbury, CT/NY Hartford, CT New Haven, CT Norwich-New London, CT/RI Springfield, MA/CT Waterbury, CT Worcester, MA/CT Urban Clusters Map 2: MPOs and Urbanized Areas in Connecticut CNVMPO Members  Beacon Falls  Bethlehem  Bristol  Cheshire  Middlebury  Naugatuck  Oxford  Plymouth  Prospect  Southbury  Thomaston  Waterbury  Watertown  Wolcott  Woodbury GBVMPO Members  Ansonia  Derby  Seymour  Shelton 4 Air Quality Non-Attainment Area As both MPOs lie in an air quality non-attainment area for both Particulate Matter 2.5 (2006) and for Ozone (2008), NVCOG must also include public outreach on designation of air-quality conformity for transportation plans and TIPs. Civil Rights The NVCOG is dedicated to seeking out and considering the needs of disadvantaged populations. Our agency has worked to identify geographic areas with EJ communities under Title VI, Environmental Justice, and ADA regulations. Title VI, Language Access, & Environmental Justice Title VI of the Civil Rights Act of 1964 prohibits exclusion from participation in, denial of the benets of, and discrimination under federally- assisted programs on the grounds of race, color, or national origin. The NVCOG works to ensure all programs and projects are consistent with the letter and the spirit of Title VI, regardless of assistance from federal or state programs. The NVCOG also works to provide Limited English Prociency (LEP) populations in our planning region with meaningful access to planning activities. Specically, there are populations of Spanish- and Polish-speaking LEPs across the region. The Spanish-speaking LEPs in the region largely identify as Puerto Rican. Because the NVCOG also operates the capital budget for the Valley Transit District, the agency has additional responsibilities under the Federal Transit Administration (FTA) to provide language access (Ex. Order #13166). For details on the agency’s Title VI process, and for related language access information, see the Title VI Program Plan. In addition to Title VI responsibilities, the NVCOG is committed to supporting environmental justice in its planning activities, as outlined in Executive Order 12898. To this end, the NVCOG has identied locations within the planning region where target populations live, and regularly investigates the impacts of the NVCOG?s planning activities on these populations. For more details on the NVCOG?s Environmental Justice program, see the Environmental Justice Plan & Analysis. Age & Disability The NVCOG is committed to ensuring residents of all ages and ability levels have access to our public outreach. To this end, the NVCOG has identied the locations of populations of senior residents (65+) in the region, and works to ensure that all public hearings and documents are available in accessible locations and formats. Complaints Procedures When the NVCOG receives complaints from the public about municipal or regional policies, planning decisions, ongoing projects, or the like, tracking and response is essential. Some topics, such as ADA accommodations and potential discrimination complaints, are required by statute to be tracked and addressed in a particular manner. Maintaining a process to track and address complaints will ensure that these legal requirements are met and that the NVCOG is doing its best to serve the public. All complaints received by NVCOG sta should be recorded, along with the date and time of the complaint, in a spreadsheet on our internal servers. Complaints should then be immediately forwarded to the appropriate sta member within the NVCOG, including the designated Civil Rights Ocer. All complaints received by the NVCOG shall be responded to within ten (10) business days by the appropriate sta member. If a complaint concerns planning activities outside the NVCOG jurisdiction, the complainant should be informed of a more applicable outlet for the complaint. When appropriate, NVCOG sta should also forward complaints to other regional and local agencies. For specic processes related to ADA or Title VI complaints, please see the relevant program policies on the NVCOG website ( www.nvcogct.org ). 5 NVCOG believes that the public should be frequently and meaningfully engaged in regional planning and project development processes. The following public outreach guidelines are modeled on a continuous feedback ?loop? format where NVCOG requests input from the public, incorporates that feedback into the plan, and requests further input. Likewise, the public may request information from NVCOG and give feedback relevant to its planning projects. Caveats If federal, state, or other regulations prescribe public participation requirements which are more specic or more comprehensive than NVCOG?s policies, these requirements shall supersede the public participation policies outlined below. Additionally, should public participation requirements change to become more specic or comprehensive, they shall override the NVCOG?s policies. When such incongruences come to light, it is the responsibility of NVCOG sta to consider whether an update to this document is necessary to better serve the population of the region. Identifying Priorities & Plan Development Gathering Public Opinion Publishing Plans & Documents Participation Loop 6 Identifying Priorities & Plan Development Maintaining continual and meaningful public outreach may encourage participation in long-term planning processes, and is essential to ensuring that the NVCOG’s work fully considers residents? and stakeholders? needs and wants as it develops and prioritizes planning projects. To facilitate these interactions, the following policies are outlined governing day-to-day and other public communications. Sta Availability NVCOG sta are available to the public during regular work hours, 8:30am-4:30pm, at the NVCOG oce in downtown Waterbury. Sta may also be reached by phone or email during these hours. Any immediate comments or complaints can always be submitted directly to NVCOG sta, assuming relevant sta are working, on-site, and available. When possible, scheduling a meeting will ensure that sta members are available to listen to, learn from and respond to the public. NVCOG Board The NVCOG Board directs NVCOG programs and policies, and as such has special requirements for public notice and access. These requirements may be found in their bylaws, available through the NVCOG website ( www.nvcogct.org ). Copies are also available via mail by sending a written request to: 49 Leavenworth Street, 3rd Floor Waterbury, CT 06702 (203) 757-0535, nvcogct@nvcogct.org Email Lists & Maintenance The NVCOG has set up a general public outreach email list through MailChimp, an internet based emailing service. This email list shall be available for the public to sign up for regular email updates about agency activities and events. Email list users are also welcome to unsubscribe from NVCOG emails at will. NVCOG sta shall monitor participation in the existing email list and create topic-specic lists for more targeted mailings as needed. The general email list may be used to distribute a regular newsletter outlining upcoming public meetings, important meeting and event dates, or recently-published plan documents. The newsletter?s distribution frequency and contents are at the discretion of NVCOG sta. Additionally, individual projects may develop their own email lists. When feasible, these project-specic lists should be compiled with the same online email service as more general outreach lists to more easily merge the project list into the general list upon project completion. The footer area of project-specic public emails should include a link to subscribe or unsubscribe to the general public outreach list. Social Media The NVCOG maintains a presence on social media through Facebook. The primary purpose of the NVCOG Facebook page is to maintain a relationship with the public. All full-time sta have Facebook posting privileges and are invited to post informative content about agency activities and broader planning trends. Posts need not be directly related to NVCOG planning activities and projects. The NVCOG reserves the right to delete comments which threaten the safety of individuals or groups, are personal attacks, disclose personal information, or are otherwise inappropriate. Complaints and public comments submitted through social media should be logged, tracked and addressed using the complaint procedure outlined on page 4. 7 Website Calendar & News Policies The NVCOG website is an additional channel of communication between the NVCOG and the public. The site serves as a repository for all policy and planning documents created by and for the NVCOG, and displays an organizational calendar of events and a news feed, both of which are displayed on the main homepage. The organizational calendar shall be updated with all publicly-accessible meetings, including meetings of the NVCOG Board, Regional Planning Commission (RPC), MPOs, and any Citizen Advisory Committees. The organizational calendar has been incorporated into the public notication guidelines for all public meetings. The website?s newsfeed should be updated regularly with all draft and nal publications, as well as any special events or accolades such as a grant award. Citizen Advisory Committees Citizen Advisory Committees are standing committees of citizen representatives formed to consider a particular topic, project or plan of regional interest. Their function and membership depends on the needs of the Board, public input and planning project timelines. Advisory committees are useful for developing a long-term, coordinated organizational perspective on particular issues, and to obtain the input of relevant experts and advocates on planning activities. Convening citizen advisory committees may aid in identifying new priorities or regional needs. While these committees are very eective at identifying priorities and gaining citizen and expert input from the community, their facilitation may require signicant NVCOG sta time. The cost of maintaining these committees should be balanced with their relevance. Citizen Advisory Committees may be disbanded and reconvened as needed, or may be formed with the understanding that they will disband once a planning project or plan has been fully realized. NVCOG has developed the following policies regulating the public nature of Citizen Advisory Committees (CAC): 1. No CACs have decision-making powers unless specically delegated by the NVCOG Board. 2. All meetings of CACs are open to the public, and shall be planned, located, and advertised consistent with the following policies: a. Public notice of meetings shall be made seven (7) days before the meeting date. Notices shall include the location, time, and a proposed agenda. b. When reasonable, a regular meeting schedule shall be adopted and meeting dates for a year shall be listed publicly on the committee?s webpage. c. Meeting minutes or summaries shall be published within seventy-two (72) hours on the website. d. Meetings shall be held in a location that is accessible via transit and complies with ADA standards. Interpretive services shall be oered with three (3) days? notice. i. Note of this accessibility shall be made in public notice of the meeting. 3. Committees may be formed and disbanded at the judgment of the Executive Director unless otherwise stated. Regional Planning Commission (RPC) The RPC is a citizen advisory committee whose membership and duties are outlined in the NVCOG Bylaws. The RPC can only be disbanded through a vote of the NVCOG Board. 8 Gathering Public Opinion on Specic Projects Meaningful public engagement helps NVCOG sta gather public opinion on draft and nal editions of planning and policy documents. Planning and policy documents published by the NVCOG range in scope, from minor revisions of policy to sweeping master plans that will guide investment and policy for years to come. The NVCOG has developed a tiered process for public engagement to address this range. The following tiers are to be used when designing public engagement processes: Major Projects This tier is made up of broad, far-reaching documents with major impacts on policy and programming over several years. Many of these documents have specic public participation requirements. Because of the importance of this tier, several required products are called out specically (see page 9). This tier also includes large highway and transit projects under design or construction overseen by the agency. Minor Projects This tier is made up of minor publications or studies not required by statute under Tasks 2 & 3 of the Unied Planning Work Program (UPWP, the program of all MPO activities to be performed by NVCOG sta during the Program’s term), and interval updates to broad policy documents that do not substantially change the policy therein. Regular Business This tier is for regular meetings and announcements and minor plan or policy updates. This tier may also be an avenue for communicating pertinent local, regional, or national news of awards or grant opportunities. 9 NVCOG Documents and Projects Long Range Transportation Plan (LRTP) Public Hearings Informational Meetings Public Notice Comment Period 2 As Needed Advertisement, Calendar, Mailing List, Copies to Municipalities, Press Release, Social Media, Web Page 45 days Transportation Improvement Program (TIP) Public Hearings Informational Meetings Public Notice Comment Period 1 As Needed Advertisement, Calendar, Mailing List, Press Release, Social Media, Web Page 45 days Unied Planning Work Program (UPWP) Public Hearings Informational Meetings Public Notice Comment Period 1 As Needed Calendar, Mailing List, Press Release, Social Media 30 days Regional Plan Of Conservation & Development (POCD) Public Hearings Informational Meetings Public Notice Comment Period 2 As Needed Advertisement, Calendar, Mailing List, Copies to Municipalities, Press Release, Social Media, Web Page 65 days Other Major Projects Public Hearings Informational Meetings Public Notice Comment Period 1 As Needed Advertisement, Calendar, Mailing List, Press Release, Social Media, Web Page 45 days Minor Projects Public Hearings Informational Meetings Public Notice Comment Period 0 1+ Legal Notice, Newsletter Item, Social Media 30 days Regular Business Public Hearings Informational Meetings Public Notice Comment Period 0 0+ Calendar, Newsletter Item, Social Media 30 days if applicable 10 Public Hearings For certain projects, there is a statutory requirement to convene public hearings where presentations may be made and public comment may be formally registered. The NVCOG requires public hearings for all major projects. Public hearings must conform to the following standards:  Held at convenient and accessible locations and times  Public notice of meetings, at least one week in advance: o In a newspaper of large circulation in the aected area, preferably via an advertisement o through the mailing list or to a targeted mailing list, as appropriate  Include contact person and phone number and email  In an accessible location  Interpretation/Translation and Signing available by request or by default  Recorded and minutes transcribed  Comments recorded by commenter name and agency if relevant Public hearings must explain the following information at a minimum:  The project?s purpose, need, and consistency with the goals and objectives of any local urban planning;  The project?s alternatives, and major design features;  The social, economic, environmental, and other impacts of the project; and  The relocation assistance program and the right-of-way acquisition process.  The agency?s procedures for receiving both oral and written statements from the public. In addition to the above requirements, major projects must be consistent with the public hearing regulations from the relevant funding authority (FHWA, FTA, etc.). Public Informational Meetings Public informational meetings are less formal public outreach events designed to inform the community and relevant stakeholders and to request input on planning programs and publications. When informational meetings are started early in the planning process and recur throughout the life of the project, potential impacts on disadvantaged populations, the environment, and other groups are identied and mitigation measures more easily incorporated into the plan. The format of public informational meetings is more exible, and is at the discretion of relevant NVCOG sta. A popular format is to go directly to regularly-scheduled or special meetings of partner organizations, rather than scheduling additional public informational meetings. Informational meetings shall be located in accessible meeting rooms, and interpretation/translation and signing shall be available by request. Public notice should be made at least one week in advance. While informational meetings may be more informal than public hearings, complaints or comments from the public should be documented and saved and considered for inclusion in the nal document, policy, or product. Participants and the public may also leave comment before or after an informational meeting. 11 Publishing Plans & Documents Public Records Policy The NVCOG shall comply with all applicable federal and state ?Freedom of Information Laws.? Physical and/or electronic copies of all governing bylaws, policies, agreements, agendas minutes, referrals, resolutions, grant applications, contracts, budgets, audit reports, and other relevant documents shall be made available to the public by request, or are available for review at the NVCOG oce during working hours. Additionally, many of these documents are freely available via the NVCOG website. The NVCOG maintains internal audits and nancial records, documentation of which is available to the CTDOT Oce of Contract Compliance or any other appropriate party by request. RPC Endorsement All minor and major projects should seek endorsement from the Regional Planning Commission (RPC) be – fore entering a public comment period. Products should be made available to the RPC one week before a regular meeting. At the time of the meeting, the RPC shall decide whether to endorse the document or to provide until the next RPC meeting for revisions. Translations All future major projects should be translated into Spanish before being released to a public comment period. The NVCOG Title VI Program Plan and the NVCOG Environmental Justice Policy both nd that signicant portions of the NVCOG region speak Spanish as a primary language, with a majority of Spanish-speakers being of Puerto Rican descent. All major and minor projects should include a translation disclaimer in English, Spanish, Portuguese, Albanian, Polish, Italian, and Mandarin (Simplied). Public Comment Period Before the nal publication of a program or plan, it is necessary to provide the public a period of public comment during which interested parties and stakeholders may make comments or recommendations on the program or plan at their leisure. The NVCOG recognizes that regardless of the scheduling of any public hearings or informational meetings, there are likely to be aected individuals who cannot attend. Public comment periods allow all interested parties input towards the development of programs and plans before nal publication. Public comment periods for documents published by the NVCOG shall last for the appropriate term as listed in the table on page 9. The public shall be made aware of public comment periods through a legal notice in relevant newspapers, an announcement on the NVCOG website as a news item, and a post on the NVCOG Facebook page. Should there be a relevant sub-group of the NVCOG mailing list (e.g., a project-specic or topic-specic sub-group), the public comment period shall be advertised via the mailing list. Comment periods for major projects should always be advertised to the full mailing list. Included in the public comment notice should be reference to any scheduled public hearings or informational meetings, as well as contact information for relevant sta members. During the public comment period, copies of the draft document(s) must be made available by request via the website, mail, and in person at the NVCOG oce. Major projects should be made available at the city and town halls of member municipalities. NVCOG Board Approval The nal step in the publication of any program or plan is approval by the NVCOG Board. Sta will consult the NVCOG Administrative Assistant to arrange a time the program or plan may be brought before the Board. 12 Standard Publication Procedure The following owchart shows the proper ow of nal document publication for all NVCOG documents. Sta Review RPC Review RPC Endorse Public Comment Public Hearing Make Changes NVCOG Board *if necessary Informational Meeting Major Project Minor Project Regular Business Task Legend *optional step 13 NVCOG Board Actions There are two actions the NVCOG Board may take regarding NCVOG programs and policies: Approve or Endorse. 1. Approve : The NVCOG Board accepts the stance and the goals of the document or policy. 2. Endorse: The NVCOG Board endorses the facts and subsequent analysis provided by NVCOG sta. Endorsement indicates an acceptance of factual analysis, and does not necessarily indicate approval or disapproval. Policy Revisions Revisions to this policy should follow the procedure for minor projects, excepting that the public comment period shall be forty-ve (45) days. Because this document governs all other public participation requirements it is helpful to give additional time to the public and to sta to provide and incorporate meaningful comments. Minor technical edits to this policy (e.g., changes in software) do not require a public engagement process.